As of March 1993 IESG adopted the following policy on the scheduling of
BOFs during IETF meetings.

1. All BOFs wishing to meet during an IETF meeting must have the approval 
   of the appropriate Area Director.  A list of current Area Directors
   can be found on the IETF Web site at http://www.ietf.org/IESGmems.html.  
   The Secretariat will NOT schedule or allocate time slots without the 
   explicit approval of the Area Director.  Please send a courtesy copy 
   of your request to agenda@ietf.org and ask the Area Director to copy 
   this address on the decision.

   NOTE: ALL requests for BOFs must be accompanied by BOF Description and
         Agenda, and the relevant Area Directors must be copied. The
         Secretariat should ONLY schedule complete requests (pending AD
         approval)

2. The purpose of a BOF is to conduct a single, brief discussion or to
   ascertain interest and establish goals for a working group. All BOF
   organizers are required to submit a brief written report of what
   transpired during the BOF meeting, together with a roster of
   attendees, to the IETF Secretariat for inclusion in the proceedings.

3. A BOF can only be held once (ONE slot at one IETF meeting).

4. Under unusual circumstances an Area Director can allow a BOF to meet
   for a second time. Typically, though not a requirement, this is to
   develop a charter to be submitted to the IESG.

5. BOFs are not permitted to meet three times.

6. Non-IETF groups wishing to participate in IETF meetings may hold a
   BOF for single-event discussion, or may pursue creation of normal
   IETF working groups for on-going interactions and disussions.  The
   rules governing such BOFs are the same as for all other IETF BOFs
   and working groups.

7. When necessary, working groups will be given priority for meeting
   space over BOFs.

8. Once scheduled, BOFs are handled like working groups with regard to 
   the meeting and proceedings. We require minutes and an attendee roster 
   for the proceedings.

9. BOF chairs are asked to send a brief announcement of the BOF to the
   IETF list.


NOTE: NOTHING is automatic, especially obtaining a meeting slot for a
      BOF. Creation of a draft charter or description and demonstration
      of interest does NOT mean a BOF will be held. It is up to the
      APPROPRIATE Area Director to approve.



Filename: /ftp/ietf/1bof-procedures.txt
Updated: 8/5/94 jws
Updated: 11/6/95 scoya
Updated: 1/11/97 scoya
Updated: 7/13/98 scoya
updated: 10/17/05 mbeaulieu